Making the most of your time is especially important for small business entrepreneurs. That can mean making good use of technology like setting up your inbox to divert or block spam and trivial mass emails. It can also mean using Google Docs to let multiple employees work in the same document and see what each one has contributed. Standard operating procedures, virtual assistants, call- and email-scheduling and other new technologies can all help you to delegate busywork and focus on the most important and urgent task.
- Rather than spend an undue amount of time pouring over your inbox, use tools that will queue important mails, sort mails by importance and otherwise do some of your work for you.
- Use Google Docs and similar online services to get disparate groups and people in different geographical areas to work cohesively and simultaneously in collaboration.
- Create standard operating procedures for as many tasks as is reasonable, and have them available in hard copy and in digital formats.
“The Eisenhower Box is a great organizing principle: tasks can be urgent or not urgent, and they can be important or unimportant. If something is not important and not urgent, you’re safe to remove it from your task list. If it’s urgent and important, do it now.”